The agenda for the board meeting is among the most important elements of the success of a board meeting. A well-crafted meeting agenda will help the discussion stay focused and reduce time spent on unimportant topics. It will also ensure that the board members are prepared to participate in the discussion at hand.
The executive team must decide on a few strategic topics before the board meeting. This will help them avoid a boardroom runaway train, and instead keep the board discussion productive and relevant.
Once the board meeting agenda is approved The board administrator should distribute it to all directors, ensuring that they have an opportunity to read the agenda prior to the meeting. This gives them the chance to highlight important points and plan questions ahead of time. It also gives directors the opportunity to submit or review any reports they need to.
The general counsel or designee is required to read the management-prepared board materials for any consistency and mistakes. They should also search for an area that lists attendees and draft language for the decisions that are required.
Lastly, the chair should reach out to any committee chairs or directors who have been assigned action items from previous meetings to make sure they’re on the right https://boardroomsystems.net/how-to-take-notes-at-a-board-meeting/ track. This is a great way to stay abreast of any developments and give a quick status update.