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If people feel that their voice has been heard and incorporated into the project, they are more likely to offer ongoing support. This requires consistent communication, and ensuring that stakeholders get the information they require whenever they require it, via multiple channels.
The frequency of communication should be adapted to the specific stakeholder group. For example, CEOs may prefer long-term growth and strategic alignment while teams might be more focused on efficiency gains. It is also important to adapt the content to the users’ needs, while refraining from technical jargon and using non-technical terminology for those with a less technical background.
Information dissemination through different channels is essential to your acceleration efforts. Meetings, email, project report, and others are all elements of this. Email is a highly flexible and customizable tool that can be used to send updates on projects photos, news budget updates contacts, next steps, top-level plan for project and much more. It can be used to collect feedback through online engagement tools and surveys.
Meetings can be a great opportunity to discuss concerns, issues, and concerns with your employees and stakeholders. They can be scheduled every day, weekly, weekly, monthly or as needed and are an effective way to provide updates on a face-to-face basis. This is a great way to discuss potential obstacles and get buy-in from your team. Meetings can also be recorded and made available to those who were unable attend or who require references to the specific conversation. The project summary report is another commonly used tool for delivering information to all stakeholders. It could be a brief document that can include all the pertinent information or a more comprehensive report that is tailored to the specific stakeholder.